Circulation Policies

Circulation of Library Materials

Circulation privileges are extended to University of Utah faculty, staff and students, faculty and students of Utah Academic Library Consortium (UALC) member institutions, members of the judiciary and bar and their authorized employees, and paid permit users. Users must have a current University of Utah ID, a UALC member college ID, a Utah Bar membership card, or library permit to check out materials.  Changes of address or other borrower information should be reported to Circulation.  Lost or stolen ID cards or library permits should be reported immediately.  Fines over $50.00 will result in a suspension of borrowing privileges.

Book Retrieval

For the Public:

Library materials on the first floor of the building only are readily accessible to the public.  Books located on other floors can be retrieved for patrons by a member of our staff; please ask for assistance at one of the service desks.  We will make every effort to retrieve materials in a timely manner but cannot guarantee instant access.


All books used but not checked out SHOULD NOT be reshelved.  Please leave unwanted materials on tables or bring them to the service desks on levels one and two.  There are also mobile book return carts located on levels four and five. 

Loan Periods:

Books periodicals, and documents:

All users for 120 days (with extended loans for law faculty).
May be renewed up to four times.

Nolo Books
Nolo Press books may be checked out for 7 days but may not be renewed.

Reserve materials:
Course reserves will resume in Fall 2021.

Materials on general reserve or course reserve may be checked out for two hours. Occasionally, items will have longer check-out times at the request of faculty. Material can be renewed unless someone else is waiting for it.

Power Cords:
Power cords to charge phones and laptops are available for check out at the service desk on level one. Power cords are available for many, but not all, types of cell phones and laptops and are available for a four hour checkout period.

Other materials:
Any materials stamped “non-circulating,” loose-leaf materials, reference and index materials, volumes of sets, and non-print items such as microfiche do not circulate and must be used inside the library.  DVDs may only be checked out by the Quinney College of Law community and checkout period is for 3 days.


A hold will be placed on borrowing privileges for anyone with overdue material. Courtesy reminders will be emailed one week before an item is due and again a week later. If the item is not returned within twenty-eight days, the item will be billed for replacement. The bill for replacement will include the price of the item plus a $10.00 non-refundable processing fee. In the event a price cannot be established, a predetermined replacement amount (based on the material type, purchase price and the item’s popularity) is charged per item. Failure to receive courtesy notices in no way relieves the borrower’s obligation to return the item by the date it is due. Responsibility is assigned to the borrower whose name appears on the ID card used for checkout.

A registration hold or referral to a collection agency may result if a borrower’s fines are not resolved.

Holds and Recalls:

All materials are subject to recall. Borrowers are assured a minimum fourteen day check out privilege for most items.  Beyond this period, recalled items must be returned within ten days from the date of recall. Fines of $1.00 per day per item will begin the first day the item is overdue and will accrue until the item is returned. Computer generated recall notices based on these calculations will be emailed to the borrower.


Items may be renewed in person at one of the service desks or by phoning 581-6438. It is the responsibility of the borrower to be aware of due dates.  Renewal requests must be received before the item is billed for replacement.


Fines over $50.00 will result in a suspension of borrowing privileges.

*Books periodicals, and documents

Lost book charges apply 30 days past due

*Reserve materials

$1 per hour for each hour late
Maximum late fine $50.00

Lost charges 30 days past due


$1.00 per day
$25.00 maximum

Lost charges 30 days past due

Lost book charges:

Materials more than 30 days overdue are declared LOST, and the cost of replacement is charged to the borrower. The cost of replacement includes a $10.00 non-refundable processing fee.

Items which borrowers report having returned will be searched promptly and thoroughly. If the books are not found, the borrower will be charged for the cost of replacement.

Unpaid library accounts may result in holds being placed on student records (registration, transcripts, re-admission). Borrowers who have outstanding fines or materials will be unable to check out library material until all records are cleared and may be reported to the bar association (if applicable) or held civilly liable.

Questions regarding overdue charges or bills should be directed to Circulation.

Book security:

Borrowers may be detained and items inspected if a library security system alarm sounds. Theft or mutilation of library materials may result in criminal liability under UCA 76-6-801 et seq. and 76-6-412, as well as civil damages.

Other Circulation services:

Searches may be placed for books that are not checked out but cannot be found on the shelf. Library users may obtain a list of books currently checked out to them by by logging in to their library account or asking at one of the service desks.
Receipts for returned items may be requested at the time the items are returned at the service desk.
Lost and found items will be held at the service desk on level one for approximately one month before being turned over to the University lost and found.